Web Developer invoice template
Invoice for websites, apps and ongoing maintenance with a clear web development invoice. This free template handles fixed-price builds, hourly work and monthly retainers.
Free Invoice Generator
Pick a template, fill in the details, preview live, then download a clean PDF — no sign-up.
Invoice details
Line Items
Invoice payment methods
PDF preview
| Description | Qty | Amount |
|---|---|---|
| Item | 1 | $0.00 |
What to include on a web developer invoice
- Scope: pages/features built or hours worked
- Milestone or sprint being billed
- Hosting, domain or third-party costs passed through
- Maintenance/retainer period if applicable
- Deposit paid and remaining balance
Sample web developer invoice line items
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Website build — frontend | 1 | $2,500.00 | $2,500.00 |
| Backend & integrations (hours) | 12 | $95.00 | $1,140.00 |
| Monthly maintenance | 1 | $150.00 | $150.00 |
| Example total | $3,790.00 | ||
Typical terms: Net 15. 30% deposit to begin; site deployed on final payment.
How to invoice as a web developer
Fill in the generator above with your business and client details, add your line items (use the sample above as a starting point), set any tax and payment terms, then download a clean PDF — no sign-up and no watermark. Send it promptly and follow up a few days before the due date to get paid faster.
Not sure what to charge? Turn an hourly rate into a yearly figure with the salary calculator, set a due date with the net terms calculator, and estimate what to set aside for taxes with the 1099 tax calculator.
Frequently asked questions
How do web developers usually bill?
Fixed price per project or milestone is common for builds; hourly for changes; and a monthly retainer for maintenance. You can mix all three on one invoice.
Should I bill milestones or the whole project?
For larger builds, split into milestones (e.g. deposit, design sign-off, launch) so cash flow and risk are shared. Invoice each milestone as it's completed.
How do I pass through hosting costs?
Add hosting, domains and paid plugins as separate line items so the client sees exactly what they're paying for.
Ready to bill your client?
Use the free generator above, or jump to the full invoice tool — no sign-up, no watermark.
Open the invoice generator