Freelance Writer invoice template
Invoice articles, copy and content with a clean freelance writing invoice. This free template works per word, per project or on a monthly retainer.
Free Invoice Generator
Pick a template, fill in the details, preview live, then download a clean PDF — no sign-up.
Invoice details
Line Items
Invoice payment methods
PDF preview
| Description | Qty | Amount |
|---|---|---|
| Item | 1 | $0.00 |
What to include on a freelance writer invoice
- Piece(s) delivered with titles or topics
- Rate basis: per word, per piece, or per hour
- Number of revisions included
- Rights granted (first rights, full rights, ghostwriting)
- Kill fee terms if a piece is cancelled
Sample freelance writer invoice line items
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Blog article (1,500 words) | 2 | $250.00 | $500.00 |
| Website copy (pages) | 3 | $180.00 | $540.00 |
| Example total | $1,040.00 | ||
Typical terms: Net 14. Two rounds of revisions included; rights transfer on payment.
How to invoice as a freelance writer
Fill in the generator above with your business and client details, add your line items (use the sample above as a starting point), set any tax and payment terms, then download a clean PDF — no sign-up and no watermark. Send it promptly and follow up a few days before the due date to get paid faster.
Not sure what to charge? Turn an hourly rate into a yearly figure with the salary calculator, set a due date with the net terms calculator, and estimate what to set aside for taxes with the 1099 tax calculator.
Frequently asked questions
How do freelance writers invoice?
Per word, per piece, per hour, or on a monthly retainer. List each piece, the rate basis, included revisions and the rights granted, then the total and terms.
What is a kill fee?
A kill fee is a partial payment (often 25–50%) you keep if a commissioned piece is cancelled after you've started. State it in your terms.
When do content rights transfer?
Commonly on full payment. Note on the invoice that rights/usage transfer once the invoice is paid in full.
Ready to bill your client?
Use the free generator above, or jump to the full invoice tool — no sign-up, no watermark.
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