Auto Repair / Mechanic invoice template
An auto repair invoice has to spell out parts, labor and the work performed so the customer trusts the bill and can come back. This free mechanic invoice template lists diagnostics, parts and labor hours at your shop rate, adds shop supplies, and ties back to the approved estimate and the vehicle so there are no surprises.
Free Invoice Generator
Pick a template, fill in the details, preview live, then download a clean PDF — no sign-up.
Invoice details
Line Items
Invoice payment methods
PDF preview
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item | 1 | $0.00 | $0.00 |
What to include on an auto repair / mechanic invoice
- Your shop name, address, phone and email
- The customer's name and the vehicle (year, make, model, mileage, VIN)
- Work performed, tied to the approved estimate
- Parts and labor hours × shop rate as separate lines, plus shop supplies
- Subtotal, tax, the total due, and any warranty on the work
Sample auto repair / mechanic invoice line items
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Labor (hours) | 3 | $120.00 | $360.00 |
| Brake pads (parts) | 1 | $85.00 | $85.00 |
| Diagnostic fee | 1 | $90.00 | $90.00 |
| Example total | $535.00 | ||
Typical terms: Payment due on completion. Parts and labor carry a 12-month / 12,000-mile warranty. Thank you for your business!
How to invoice as an auto repair / mechanic
Fill in the generator above with your business and client details, add your line items (use the sample above as a starting point), set any tax and payment terms, then download a clean PDF — no sign-up and no watermark. Send it promptly and follow up a few days before the due date to get paid faster.
Not sure what to charge? Turn an hourly rate into a yearly figure with the salary calculator, set a due date with the net terms calculator, and estimate what to set aside for taxes with the 1099 tax calculator.
Frequently asked questions
How do I write an auto repair invoice?
Add your shop and the vehicle details, describe the work performed, then list parts and labor hours times your shop rate on separate lines and add shop supplies and tax. Reference the approved estimate so the customer can match it — the generator above builds it free.
What's the difference between an estimate and an invoice?
An estimate is the quoted price you get authorized before starting work; the invoice is the final bill for what was actually done. Many states require written authorization before repairs, so save the signed estimate and bill against it.
How do I calculate the labor charge?
Multiply the labor hours by your shop's hourly rate — many shops bill book time (the standard hours a job should take) rather than actual clock time. Show the hours and the rate on the invoice so the labor charge is transparent.
Ready to bill your client?
Use the free generator above, or jump to the full invoice tool — no sign-up, no watermark.
Open the invoice generator