Painter invoice template
A detailed painting invoice separates prep, materials and labor so homeowners and contractors see exactly what the job included. This free painter invoice template works for interior or exterior work — bill by the room, by square foot or as a flat project price, and show the deposit against the final balance.
Free Invoice Generator
Pick a template, fill in the details, preview live, then download a clean PDF — no sign-up.
Invoice details
Line Items
Invoice payment methods
PDF preview
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item | 1 | $0.00 | $0.00 |
What to include on a painter invoice
- Your painting business name, address and email
- The client's name and the job site address
- Scope of work — rooms or surfaces, coats and square footage
- Prep work, paint and supplies, and labor as separate lines
- Subtotal, tax, deposit paid and the balance due — with how to pay
Sample painter invoice line items
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Interior labor (hours) | 32 | $45.00 | $1,440.00 |
| Paint & supplies | 1 | $280.00 | $280.00 |
| Surface prep & priming | 1 | $350.00 | $350.00 |
| Example total | $2,070.00 | ||
Typical terms: A 30% deposit is due before work begins; the balance is due on completion. Thank you for your business!
How to invoice as a painter
Fill in the generator above with your business and client details, add your line items (use the sample above as a starting point), set any tax and payment terms, then download a clean PDF — no sign-up and no watermark. Send it promptly and follow up a few days before the due date to get paid faster.
Not sure what to charge? Turn an hourly rate into a yearly figure with the salary calculator, set a due date with the net terms calculator, and estimate what to set aside for taxes with the 1099 tax calculator.
Frequently asked questions
How should a painter invoice — by room or square foot?
Both work — pricing by the room is simple for interiors, while square footage is more precise for large or exterior jobs. List prep, paint and labor on their own lines either way so the client sees what they paid for, and let the generator above total it.
Should I charge a deposit before painting?
Yes — a 25% to 35% deposit before you start covers your paint and materials and confirms the booking. Show it as a paid line on the final invoice so the remaining balance is clear.
Should I bill paint and materials separately from labor?
Itemizing materials separately from labor builds trust and makes change orders easier if the client upgrades to a premium paint. Some painters mark up materials slightly to cover pickup and handling — just keep the lines clear on the invoice.
Ready to bill your client?
Use the free generator above, or jump to the full invoice tool — no sign-up, no watermark.
Open the invoice generator