Trucking / Owner-Operator invoice template
For owner-operators and small carriers, a clear freight invoice means faster pay and fewer disputes over loads. This free trucking invoice template bills per mile or per load, adds a fuel surcharge and detention, and references the BOL and load number so your broker or shipper can match it and release payment.
Free Invoice Generator
Pick a template, fill in the details, preview live, then download a clean PDF — no sign-up.
Invoice details
Line Items
Invoice payment methods
PDF preview
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item | 1 | $0.00 | $0.00 |
What to include on a trucking / owner-operator invoice
- Your carrier name, MC/DOT number, address and email
- The broker or shipper's name and the load/BOL number
- Origin and destination, with miles or load count and rate
- Fuel surcharge, plus detention or layover hours if any
- Total due, payment terms and where to send the invoice (or your factoring company)
Sample trucking / owner-operator invoice line items
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Freight haul (miles) | 600 | $2.50 | $1,500.00 |
| Fuel surcharge | 1 | $120.00 | $120.00 |
| Detention (hours) | 2 | $50.00 | $100.00 |
| Example total | $1,720.00 | ||
Typical terms: Payment due within 30 days (Net 30). Please reference the load number on payment. Thank you for the haul!
How to invoice as a trucking / owner-operator
Fill in the generator above with your business and client details, add your line items (use the sample above as a starting point), set any tax and payment terms, then download a clean PDF — no sign-up and no watermark. Send it promptly and follow up a few days before the due date to get paid faster.
Not sure what to charge? Turn an hourly rate into a yearly figure with the salary calculator, set a due date with the net terms calculator, and estimate what to set aside for taxes with the 1099 tax calculator.
Frequently asked questions
How do I invoice a freight broker?
List your carrier and MC number, the load/BOL number, the lane and miles or flat rate, then add the fuel surcharge and any detention. Send it with the signed BOL and proof of delivery so the broker can match it and pay — the generator above builds the whole thing free.
Should I bill per mile or per load?
Both are standard — per-mile is common for longer lanes, while a flat per-load rate works well for short or dedicated runs. Whichever you use, break out the fuel surcharge as its own line so the math is transparent.
What is invoice factoring for truckers?
Factoring is when a company buys your unpaid freight invoice and pays you within a day or two, taking a small fee instead of waiting Net 30. If you factor, note the factoring company's remit-to address on the invoice so the broker pays them directly.
Ready to bill your client?
Use the free generator above, or jump to the full invoice tool — no sign-up, no watermark.
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