Contractor invoice template
For general and construction contractors, a detailed invoice keeps jobs paid and disputes rare. This free contractor invoice template separates labor, materials and change orders.
Free Invoice Generator
Pick a template, fill in the details, preview live, then download a clean PDF — no sign-up.
Invoice details
Line Items
Invoice payment methods
PDF preview
| Description | Qty | Amount |
|---|---|---|
| Item | 1 | $0.00 |
What to include on a contractor invoice
- Job address and description of work
- Labor hours and rate (or fixed bid)
- Materials and equipment, itemized
- Change orders approved during the job
- Permits and disposal/dump fees
Sample contractor invoice line items
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Labor (hours) | 32 | $65.00 | $2,080.00 |
| Materials | 1 | $1,450.00 | $1,450.00 |
| Equipment rental | 1 | $220.00 | $220.00 |
| Example total | $3,750.00 | ||
Typical terms: Net 15. Progress billing on larger jobs; final due on completion and walkthrough.
How to invoice as a contractor
Fill in the generator above with your business and client details, add your line items (use the sample above as a starting point), set any tax and payment terms, then download a clean PDF — no sign-up and no watermark. Send it promptly and follow up a few days before the due date to get paid faster.
Not sure what to charge? Turn an hourly rate into a yearly figure with the salary calculator, set a due date with the net terms calculator, and estimate what to set aside for taxes with the 1099 tax calculator.
Frequently asked questions
What goes on a contractor invoice?
The job address and scope, labor (hours × rate or a fixed bid), itemized materials and equipment, any approved change orders, and permit/disposal fees — then the total and terms.
Should contractors use progress billing?
On larger jobs, yes — bill in stages (deposit, rough-in, completion) so you're not financing materials and labor out of pocket.
How do I handle change orders?
Add each approved change as its own line item with a short description, so the client sees exactly what changed the price.
Ready to bill your client?
Use the free generator above, or jump to the full invoice tool — no sign-up, no watermark.
Open the invoice generator