Contractor invoice template
For general and construction contractors, a detailed invoice keeps jobs paid and disputes rare. This free contractor invoice template separates labor, materials and change orders.
Free Invoice Generator
Pick a template, fill in the details, preview live, then download a clean PDF — no sign-up.
Invoice details
Line Items
Invoice payment methods
PDF preview
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item | 1 | $0.00 | $0.00 |
What to include on a contractor invoice
- Job address and description of work
- Labor hours and rate (or fixed bid)
- Materials and equipment, itemized
- Change orders approved during the job
- Permits and disposal/dump fees
Sample contractor invoice line items
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Labor (hours) | 32 | $65.00 | $2,080.00 |
| Materials | 1 | $1,450.00 | $1,450.00 |
| Equipment rental | 1 | $220.00 | $220.00 |
| Example total | $3,750.00 | ||
Typical terms: Net 15. Progress billing on larger jobs; final due on completion and walkthrough.
Content reviewed July 13, 2026 by the CedarBill Editorial Team. Billing practices vary by contract, industry and jurisdiction. Methodology and sources
How to invoice as a contractor
Fill in the generator above with your business and client details, add your line items (use the sample above as a starting point), set any tax and payment terms, then download a clean PDF — no sign-up and no watermark. Send it promptly and follow up a few days before the due date to get paid faster.
Not sure what to charge? Turn an hourly rate into a yearly figure with the salary calculator, set a due date with the net terms calculator, and estimate what to set aside for taxes with the 1099 tax calculator.
Frequently asked questions
What goes on a contractor invoice?
The job address and scope, labor (hours × rate or a fixed bid), itemized materials and equipment, any approved change orders, and permit/disposal fees — then the total and terms.
Should contractors use progress billing?
On larger jobs, yes — bill in stages (deposit, rough-in, completion) so you're not financing materials and labor out of pocket.
How do I handle change orders?
Add each approved change as its own line item with a short description, so the client sees exactly what changed the price.
Ready to bill your client?
Use the free generator above, or jump to the full invoice tool — no sign-up, no watermark.
Open the invoice generator