Receipt template
Give customers proof of payment with a clean, professional receipt. This free receipt template confirms what was paid, when and how — generate one in seconds and download a PDF, no sign-up.
Free Invoice Generator
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Invoice details
Line Items
Invoice payment methods
PDF preview
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item | 1 | $0.00 | $0.00 |
What is a receipt?
A receipt is proof that a payment has been received. Unlike an invoice — which requests payment before it is made — a receipt is issued after the customer pays, confirming the transaction is complete. Give one to every paying customer for their records and yours.
Fill in the receipt above with your business details, what was purchased, the amount paid and the payment method, then download a PDF. It works for cash, card, bank transfer or any method — and you can add your logo and a thank-you note.
What to include on a receipt
- A receipt number and the date payment was received
- Your business name and contact details
- The customer's name
- What they paid for, itemized
- The amount paid and the payment method (cash, card, transfer)
- Any balance remaining, or "Paid in full"
How to fill in the receipt template
- Document type
- Already set to Receipt on this page, so the PDF is titled "Receipt" and the second date reads "Paid".
- Number
- Give receipts their own sequence (R-0001, R-0002…) so they never collide with invoice numbers. Reference the invoice it settles in Notes.
- Invoice date and Paid
- The first date is when you issue the receipt; set "Paid" to the day the money actually arrived — they can differ for checks and bank transfers.
- From and Bill to
- Your business name and address, and the name of the person or company that paid.
- Line items
- What was paid for, with quantity and rate. The total should equal the amount received; if this payment is only a deposit, list it as one line ("Deposit for …").
- Payment methods and Notes
- Tick how they paid (Zelle, PayPal, check, ACH…). Cash or card aren't on the list — write them in Notes, along with "Paid in full" or the balance still owed.
A complete receipt example
A freelance photographer has just been paid for a portrait session and issues a receipt the same day.
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Portrait session, 2 hours | 1 | $300.00 | $300.00 |
| Edited high-resolution images | 20 | $12.00 | $240.00 |
| Subtotal | $540.00 | ||
| Total | $540.00 | ||
Paid in full by Zelle. Settles invoice INV-0117. Thank you!
Frequently asked questions
What is a receipt?
A receipt is a document that confirms a payment has been received. It is given to the customer after they pay, as proof of the transaction.
What is the difference between a receipt and an invoice?
An invoice requests payment before it is made; a receipt confirms payment after it is made. You send an invoice to ask to be paid, and issue a receipt once you have been.
What should a receipt include?
A receipt number and date, your business details, the customer’s name, an itemized list of what was paid for, the amount paid and the payment method.
Do I need to give a receipt if I already sent an invoice?
Often the client only needs proof that the invoice was paid. A receipt that references the invoice number gives them that, and helps you both when reconciling records or answering a dispute later.
Is this receipt template free?
Yes. It's free to use with no sign-up, no trial and no watermark, and there's no limit on how many you make. CedarBill has no paid plan.
Do I need an account to make a receipt?
No. Fill it in on this page and download it. Your draft is saved in your browser on this device; CedarBill doesn't receive or store what you type.
How do I download the receipt as a PDF?
Click Download PDF in the editor above. You can also export a Word (.docx) or Excel (.xlsx) file if you want to keep editing it in other software.
Can I add my logo, tax and a discount?
Yes. Upload a JPG, PNG or WebP logo up to 1 MB, set a tax or VAT percentage, and apply a percentage or fixed discount; the totals update as you type.
Which currencies can I use?
17 currencies, including USD, EUR, GBP, CAD, AUD, INR and JPY. Amounts are formatted for the currency you pick; CedarBill doesn't convert between currencies.
Can I turn an invoice into a receipt?
Yes. The receipt and the invoice generator share one editor, so your line items carry over: open your invoice, switch the document type to Receipt, give it a receipt number and set the Paid date.
Can CedarBill send the receipt or collect payment?
No. CedarBill makes the document; you send the PDF yourself by email or message. It has no online payments, e-signatures, reminders or saved client list — invoicing software such as Wave, Zoho Invoice or Square covers those.
Create your receipt now
Fill in the template above, then download a clean PDF — no sign-up, no watermark.
Open the generator