Estimate template
Give clients a clear ballpark with a professional estimate. This free estimate template sets out the approximate cost of a job before you start — itemized and easy to adjust, downloadable as a PDF with no sign-up.
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Invoice details
Line Items
Invoice payment methods
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| Description | Qty | Amount |
|---|---|---|
| Item | 1 | $0.00 |
What is a estimate?
An estimate is an approximate cost for a job before the work is fully defined. Unlike a quote, it is not a fixed price — it is your best guess, and the final invoice may differ if the scope changes. Estimates are common in trades and services where the exact work is not known up front.
Break down the expected costs, make clear the figure is approximate, then download the estimate as a PDF. When the job is done, turn it into a final invoice with the actual amounts.
What to include on a estimate
- An estimate number and the date
- A clear note that the figure is approximate
- An itemized breakdown of expected costs
- What could change the final price
- Your business and client's details
- An estimated total, and how long it is valid
Frequently asked questions
What is an estimate?
An estimate is an approximate cost for a job, given before the work is finalized. The final bill may be higher or lower depending on the actual work.
Is an estimate legally binding?
Generally no — an estimate is an approximation, not a fixed price. A quote is the fixed-price commitment. Always make clear which you are giving.
Estimate vs quote — which should I use?
Use an estimate when the cost may change, and a quote when you can commit to a fixed price.
Create your estimate now
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