Quote template
Win the job with a clear, professional quote. This free quote template lays out a fixed price for the work you are proposing — itemized, branded and ready to send as a PDF, no sign-up.
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Invoice details
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| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item | 1 | $0.00 | $0.00 |
What is a quote?
A quote (or quotation) is a fixed-price offer for work you propose to do. Unlike an invoice, it is not a demand for payment — it tells the client exactly what they will pay if they go ahead, and usually stays valid for a set period. A clear quote builds trust and helps you win more work.
List each part of the job with its price, add your terms and an expiry date, then download the quote as a PDF. If the client accepts, you can turn the same details into an invoice in seconds.
What to include on a quote
- A quote number and the date issued
- How long the quote is valid (e.g. 30 days)
- An itemized breakdown of the work and prices
- Any assumptions, exclusions or terms
- Your business and the client's details
- The total price, including or excluding tax
How to fill in the quote template
- Document type
- Set to Quote on this page: the PDF is titled "Quote" and the second date becomes "Valid until".
- Number
- A quote reference (Q-2026-017). When the client accepts, quote it on the invoice so both sides can match the two.
- Invoice date and Valid until
- The date you send the quote, and the last day the price holds — 14 to 30 days is typical. After that you can re-price.
- Line items
- One line per deliverable or phase, each with a quantity and rate the client can check. Vague single-line quotes ("Website — $4,000") invite scope arguments later.
- Tax and Discount
- Add tax if it will apply to the final invoice, so the total you quote is the total they pay. A discount line shows up as a separate, visible saving.
- Notes
- Scope assumptions, what is excluded, the deposit you need to start and how extra work is priced.
A complete quote example
A web designer quotes a fixed price for a five-page small-business website.
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Discovery workshop and sitemap | 1 | $600.00 | $600.00 |
| Page design | 5 | $350.00 | $1,750.00 |
| Page build and responsive testing | 5 | $280.00 | $1,400.00 |
| Content migration | 1 | $300.00 | $300.00 |
| Subtotal | $4,050.00 | ||
| Total | $4,050.00 | ||
Fixed price for the scope above. Additional pages $630 each. 50% deposit to start; balance due on launch.
Frequently asked questions
What is a quote?
A quote is a fixed-price offer for proposed work. It tells the client what they will pay if they accept, and is usually valid for a set time.
What is the difference between a quote and an estimate?
A quote is a fixed price you commit to; an estimate is an approximate figure that can change. Use a quote when you are confident of the cost, an estimate when it may vary.
How long is a quote valid?
It is up to you — 14 to 30 days is common. State the validity period on the quote so prices are not expected to hold indefinitely.
What happens when a client accepts a quote?
Get the acceptance in writing — a signed copy or an email that names the quote number — then invoice against it, using the same line items and citing the quote reference.
Is this quote template free?
Yes. It's free to use with no sign-up, no trial and no watermark, and there's no limit on how many you make. CedarBill has no paid plan.
Do I need an account to make a quote?
No. Fill it in on this page and download it. Your draft is saved in your browser on this device; CedarBill doesn't receive or store what you type.
How do I download the quote as a PDF?
Click Download PDF in the editor above. You can also export a Word (.docx) or Excel (.xlsx) file if you want to keep editing it in other software.
Can I add my logo, tax and a discount?
Yes. Upload a JPG, PNG or WebP logo up to 1 MB, set a tax or VAT percentage, and apply a percentage or fixed discount; the totals update as you type.
Which currencies can I use?
17 currencies, including USD, EUR, GBP, CAD, AUD, INR and JPY. Amounts are formatted for the currency you pick; CedarBill doesn't convert between currencies.
Can I turn this quote into an invoice?
Yes. When the client accepts, switch the document type to Invoice in the same editor — your line items stay — then give it an invoice number and a due date, and mention the quote number in the notes.
Can CedarBill send the quote or collect payment?
No. CedarBill makes the document; you send the PDF yourself by email or message. It has no online payments, e-signatures, reminders or saved client list — invoicing software such as Wave, Zoho Invoice or Square covers those.
Create your quote now
Fill in the template above, then download a clean PDF — no sign-up, no watermark.
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